1. Introduction

Welcome to Holistic Hoctagon. We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you subscribe to our services or otherwise interact with us.

By using our services, you agree to the terms of this Privacy Policy and consent to the collection and use of your information as described herein. If you do not agree, please do not use our services.

2. Data Controller

Data Controller: Holistic Hoctagon

Address: [Your business address]

Email: [Your dedicated privacy or contact email]

We are responsible for deciding how we hold and use personal information about you.

3. Types of Personal Data We Collect

We may collect and process the following types of personal data:

Contact Information: Name, email address, phone number (if provided voluntarily).

Professional Details: Job title, company name, or industry (if provided).

Preferences & Interests: Your indicated areas of interest, such as which courses or competencies you want to learn.

Technical Information: IP address, browser type, time zone settings, and other similar technical data. (If collected via website analytics or cookies—if applicable.)

4. How We Use Your Data

We collect and process your personal data for the following purposes:

Providing Services: To register you for courses, maintain your account or subscription, and deliver the products or services you have requested.

Communications: To send you information regarding your subscription, our newsletter, course updates, promotions, and other relevant content based on your consent.

Personalization: To tailor our communications and offers to your expressed interests.

Customer Support: To respond to your questions, requests, or feedback.

Legal Compliance: To comply with applicable laws and regulations or respond to lawful requests and legal processes.

5. Legal Basis for Processing

Under GDPR, we rely on the following legal bases for collecting and processing your personal data:

Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g., receiving marketing emails).

Contractual Necessity: Where processing is necessary for the performance of a contract to which you are a party (e.g., enrolling in a course, sending materials you requested).

Legal Obligations: Where processing is required to comply with applicable legal or regulatory obligations.

6. Data Storage & Security

Storage Location: We store your personal data on our private Airtable platform. Airtable is used solely as our data processor to help us manage and organize your information.

No Third-Party Sharing: We do not share or sell your data to any external third parties. Your personal information will only be used internally for the purposes described in this Privacy Policy.

Security Measures: We implement industry-standard security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. This includes encrypted connections (HTTPS) for data transfers, secure passwords, and access controls.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including to satisfy any legal, accounting, or reporting requirements. If you withdraw consent or request erasure, we will securely delete or anonymize your data (unless we are legally required to keep it).

8. Your Rights Under GDPR

Under the GDPR, you have the following rights regarding your personal data:

Right of Access: You have the right to request a copy of the personal data we hold about you.

Right to Rectification: You have the right to correct any inaccuracies or incomplete data about you.

Right to Erasure (Right to Be Forgotten): You can request that we delete your personal data if there is no lawful reason for us to continue processing it.

Right to Restrict Processing: You can ask us to restrict the processing of your data under certain circumstances (e.g., if the data is inaccurate or if you object to our lawful basis for processing).

Right to Data Portability: You can request that we provide you or a third party with a copy of your data in a structured, commonly used, machine-readable format.

Right to Object: You can object to our processing of your personal data where we rely on a legitimate interest or for direct marketing.

Right to Withdraw Consent: Where consent is our legal basis for processing, you have the right to withdraw that consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise any of these rights, please contact us at the email provided under Section 2.

9. Children’s Privacy

Our services are not intended for children under the age of 16, and we do not knowingly collect personal data from anyone under this age. If you believe we might have collected information from a minor, please contact us so we can address the issue promptly.

10. International Data Transfers

If we transfer your personal data outside of the European Economic Area (EEA), we will ensure that it is protected by appropriate safeguards, such as Standard Contractual Clauses or other legal data-transfer mechanisms recognized under GDPR. (Applicable only if you or Airtable storage involves servers outside the EEA.)

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any updated version will be posted on our website with a revised “Effective Date.” Your continued use of our services following the posting of changes indicates your acceptance of these updates.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to make a complaint about how we handle your personal data, please contact:

Holistic Hoctagon
www.hoctagon.com

We will respond to your request or complaint within a reasonable timeframe and do our best to resolve any concerns you may have.

1. Information We Collect

1.1. Type of Information: We collect the following types of personal information from voluntary subscriptions for news updates:

Email addresses

1.2. How We Collect Information: We collect personal information through the voluntary submission of email addresses by visitors when subscribing to news updates.

1.3. Why We Collect Personal Information: We collect personal information to provide visitors with news updates and relevant information about our services, products, and offerings. We use this information to deliver timely and valuable content to our subscribers.

2. Storage and Use of Personal Information

We are committed to protecting your personal information. The information collected is stored securely and is used solely for the purpose of sending news updates and related communications. We do not share or disclose this information to third parties unless required by law.

3. Communication with Site Visitors

We communicate with site visitors who have voluntarily subscribed to our news updates via email. Subscribers may receive periodic newsletters, announcements, or promotional materials related to our services. Subscribers can opt out of these communications at any time by following the unsubscribe instructions provided in the emails.

4. Minors

Our services and website are not intended for use by individuals under the age of 18. We do not knowingly collect personal information from minors. If you are a parent or guardian and believe your child has provided us with their personal information, please contact us, and we will take appropriate steps to remove the information from our records.

5. Privacy Policy Updates

We may update this privacy policy from time to time to reflect changes in our practices or for legal reasons. Any updates will be posted on this page with the revised effective date.

6. Contact Information

If you have any questions or concerns about our privacy policy or the handling of your personal information, please contact us